AGENCY ASSISTANT
 

Location:         San Diego (in person)
Duration:         full-time
Salary:             $44K ($40K + $400/month towards health insurance)

 

We are seeking an organized assistant to join our team in early 2027. This role will provide daily assistance to Agency President, Kelly Sonnack, as well as global support for the agency. This is an entry-level position with extensive hands-on training, but candidates are expected to come in with developed time-management skills, an analytical mind, a positive attitude, and superb communication. The ideal candidate is someone who is interested in the world of publishing and is looking for a support role. This is an in-person, full time role. Candidates must be able to report to our central San Diego office.

 

Key responsibilities:

• Monitoring and organizing multiple email accounts

• Tracking client projects throughout their lifecycles

• Reading, assessing, and reporting on manuscripts

• Developing artist promotional materials

• Corresponding with clients and publishing colleagues

• Database management using Trello and Airtable as well as internal company system

• Tracking payments, invoicing and keeping client deadlines up to date

• Managing and scheduling meetings

• General office upkeep including ordering supplies and running office errands

 

Ideal candidate will have:

• At least one year administrative work experience

• Ability to multi-task and meet deadlines, with and without supervision

• Ability to prioritize in a time-sensitive environment

• Strong organizational skills

• Excellent communication skills and attention to detail

• Experience working in databases

• Proficiency with programs such as Word, Excel, Outlook, Adobe is essential

 

Submit your application via this form

 

Please do not email or call to follow up.