The Andrea Brown Literary Agency brings to light the voices and perspectives of authors and artists. We work hard to make sure our clients are not only published but published well and that their legacy is supported and protected.

We are looking for someone to support our back-office operations as an Operations & Contracts Assistant. The primary focus of this role will be to handle contracts administration and provide support with day-to-day operational tasks that keep a bustling agency running. This employee will work closely with the Agency Administrator, the Contracts Coordinator, and the rest of the administrative team. We are looking for someone who is interested in supporting the backend workings of the business to ensure the best experience for our team and our clients.

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This is a full-time position based in San Diego.

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Responsibilities will include:

• Receiving and processing mail including scanning and filing documents

• General office upkeep and oversight including ordering supplies

• Reviewing and processing weekly payment notifications to clients

• Processing, reviewing, and distributing royalty statements

• Handling contract administration including reviewing and negotiating publishing contracts and liaising with publishers, and clients

• Updating internal logs, databases, and systems

• Supporting the administrative team to ensure that back-office operations run smoothly and that details are handled

• Identify opportunities and recommend solutions for improving processes​

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The ideal candidate is someone who is interested in the world of books and is looking for a support role in publishing. Candidates must be able to work both independently and as part of our larger team.

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Skills and qualifications:

• At least 1-2 years of administrative experience

• A basic understanding of book publishing or the world of intellectual property and rights management

• Quickly learns new skills and takes ownership of responsibilities after training

• Exceptional attention to detail, expert organization, effective time management

• Strong analytical skills with the ability to process numbers and data

• Comfort with database management

• Ability to take ownership of a project from initiation through completion

• Capable of organizing workload and handling multiple tasks simultaneously

• Superb communication skills

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Job details:

• This is a full-time, in-person position reporting to our San Diego office

• Standard business hours, M-F

• Paid holidays and time off

• Monthly health care stipend

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Qualified applicants are invited to send an application.

• In your cover letter, tell us why you think you are a good fit for this job; what your career goals are; and why you think a job with ABLA is the right next step for you.

• Attach your resume and be sure it includes your LinkedIn profile.

• Send materials via email to jobs@andreabrownlit.com and be sure to use "Agency Assistant Application" as your subject so that you receive confirmation of receipt.

 

We will be open to applications until April 15th.

Applications generated in whole or in part by AI will not be considered.